Financial Secretary’s Report
30 March 2021
CWU GREAT WESTERN BRANCH RETIRED MEMBERS OFFICER REPORT TO THE BRANCH AGM 2021
30 March 2021

CWU Great Western Branch Auditors Report to 2020 Annual General Meeting

I conducted my audit of the Brach financial accounts during the week commencing 1st March 2021. I worked on the audit from home due to Coronavirus constraints. I followed the CWU HQ Branch financial audit check list as my guide in carrying out the audit.

I must place on record my thanks to Glenn Morris, Branch Treasurer. for his assistance in providing the relevant financial documents. I am also grateful to him for answering all my queries raised during the audit.

I found the sample of statement, and claims that I checked to be in order. The organisation of the accounts is much improved and has made it much easier to carry out the audit. I understand that the Branch Chairman does carry out regular checks of the Branch accounts. However, I have a number of recommendations I wish make as a result of my audit.

I would recommend that the Branch formulates a code of practice on the claiming of expenses. There is a need for a standard process in making expense claims.

This should include a standard claim form. I found four different types of form in use at present. There should be an agreed time scale for the inputting of claims. ideally on a weekly basis.

I would also recommend that any financial claim or donation made by the Branch as a result of an agreed Branch decision should the a voucher with the appropriate meeting minute authorising the payment attached to it

I noted that a number of payments had been made for consultancy services. I was unable to find any branch policy governing these types of payments and I would recommend that the Branch committee urgently deals with putting a suitable policy in place.

It is good to see the use of the Branch funds in supporting effective campaigns during the last year. I also noted the large spend on Covid related items.

In conclusion. I consider from my audit on behalf of the Branch members that the Branch has a good system of financial checks and balances in place and overall the finances are in very good order. I must again thank the treasurer, Glenn Moms for his support in completing the audit.

Yours fraternally,
Bob Hope
Branch auditor.

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